Outlook Export EVERYTHING?

sealilly

Honorable
Oct 30, 2012
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I am familiar with saving and moving my .PST profile, but where are my accounts stored? If I install Outlook to new computer, copy and point to my saved .PST file, I get all my emails and folders but I need to manually add my email accounts (I have 7). Any workaround for this?
 

ex_bubblehead

Distinguished
Moderator
Microsoft has a tool designed for exactly this need, it's called USMT (User State Migration Tool). It's free. However, you will have to spend some time getting to know its command line switches and options, though there have been a few GUI wrappers made available over the years. Never had any use for them myself, I can do it faster via command line.

USMT Docs: https://technet.microsoft.com/en-us/itpro/windows/deploy/usmt-technical-reference
ADK Download: https://developer.microsoft.com/en-us/windows/hardware/windows-assessment-deployment-kit#winADK

FYI, Outlook's account information is stored in the Registry and is not easily extracted by hand.

 

sealilly

Honorable
Oct 30, 2012
8
0
10,510
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I setup 7 email accounts, the Pop3 servers info etc. If I were to move the PST file to a new laptop, I see all my folders and previously saved emails but I need to manually enter these 7 accounts again. Is there really no simple way to "move" these accounts back and forth? I remember Express you could export everything but that feature seems to be no longer. Outlook 2016,
 

Ralston18

Dignified
Moderator
First search your drive for .ost files.

Those are the files Outlook uses for offline data.

Name(s) should be your various email addresses but with .ost at the end.

E.g. xxxx@comcast.net.ost where xxxx is a specific email account name hosted by comcast.net

Path is probably C:\Users\[username]\AppData\Local\Microsoft\Outlook

Full disclosure: had to do some research and that is what I have discovered/figured out so far.

If you find those file(s), move one to the applicable directory on your current system. By applicable I mean the directory where some existing, working email .ost file exists.

See if the copied in .ost works. If so, move in the other *.ost files.

 

ex_bubblehead

Distinguished
Moderator
Microsoft has a tool designed for exactly this need, it's called USMT (User State Migration Tool). It's free. However, you will have to spend some time getting to know its command line switches and options, though there have been a few GUI wrappers made available over the years. Never had any use for them myself, I can do it faster via command line.

USMT Docs: https://technet.microsoft.com/en-us/itpro/windows/deploy/usmt-technical-reference
ADK Download: https://developer.microsoft.com/en-us/windows/hardware/windows-assessment-deployment-kit#winADK

FYI, Outlook's account information is stored in the Registry and is not easily extracted by hand.

 

Ralston18

Dignified
Moderator
@ex_bubblehead

So, just to correct my misunderstanding, the original OP's 7 email accounts are not separately stored in some .ost file/format? I.e., that data is in the registry.

Planning to look at and play with the tools via the links you provided. Thank you.

Much in favor of working via command line switches etc. Better and faster than GUI's as you mentioned.

I was starting to poke around via Powershell but had to set that aside. Seemed to be getting too cumbersome for the purpose at hand - if even viable at all. Still much more for me to learn there....



 
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